If you’ve ever struggled to locate an important email in Gmail, you’re not alone. With the constant flow of messages, it’s easy for emails to get buried in your inbox. However, Gmail offers a convenient way to store and organize emails through its archive feature. When you archive an email, it’s removed from your inbox but still accessible in your account. This makes retrieving archived emails essential, especially when you need to retrieve important information from the past. In this guide, we’ll show you how to find archived emails in Gmail quickly and efficiently, so you can easily retrieve anything you’ve stored over time.
Archived emails in Gmail are removed from your inbox but remain stored in the "All Mail" folder, making them accessible later through search. Unlike deletion, which permanently removes emails from both the inbox and "All Mail" folder and sends them to Trash (where they’re deleted after 30 days), archiving simply hides them without losing any content. In short, archiving keeps emails safe but out of sight, while deletion removes them entirely.
Use the Search Bar: Simply type keywords or the email address you’re looking for in the search bar at the top of Gmail to find archived emails.
Access the All Mail Folder: Archived emails are kept in the "All Mail" folder.
Check Labels: If you’ve labeled your archived emails, you can also find them by selecting the relevant label from the left sidebar.
Open the folder that might contain the archived email but still can’t find it? This part will give you a solution, whether your emails are hidden or deleted, you can get it back using Aiseesoft Data Recovery, which can recover emails or other files lost in several simple steps, and ensure you a high success rate.
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Now, let's see how it work to help you recover archived or deleted Gmails on your computer.
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If you want to recover the text files on your other devices, you need to plug the device to your computer, so that this software can detect it automatically.
Then click Start Scan to start the quick scan on the target device.
If you want to clear more space, you can read the post to stop spam emails in Gmail.
If you don’t want to download the software above to find the archived gmails, you can also try the steps below to retrieve the gmails. But this way doesn’t work if your gmails are deleted.
Now, you can see your retrieved emails directly in your inbox.
If you are using an Android phone to send emails and don’t know how to get back your archived emails, you can move to this part. Here’s how to view archived gmails on Android:
For iPhone users, you can follow the steps below:
If you want to clean up your inbox without deleting your emails, you can archive or mute them. Your emails are moved to a label called "All Mail." How to archive emails in Gmail?
1. On your computer, go to Gmail.
2. Point to the message.
3. On the right, click Archive.
Note: For classic Gmail, select the message, then go to the top and click Archive.
Make archive settings
1. On your Android phone or tablet, open the Gmail app.
2. In the top left, tap Menu button.
3. Tap Settings > General settings > Gmail default action.
4. Tap Archive or Delete. Deleted messages are permanently removed from the Trash after 30 days.
5. Scroll down to the "Action confirmations" section and choose if you want confirmation before archiving or deleting messages.
Archive emails in Gmail (Android phone)
1. From your inbox, swipe the message from the right to left.
2. From inside a message, tap on Archive option.
3. To archive multiple messages, select the messages, and then tap Archive.
Note: Even if you chose Delete in the default setting above, you can archive a message by opening it and tapping Archive.
Archive a single message
1. On your iPhone or iPad, open the Gmail app.
2. Open the message.
3. Tap Archive.
Also, you can swipe the message to the left from your inbox.
Archive multiple messages
1. On your iPhone or iPad, open the Gmail app.
2. On the left, tap the sender's profile image next to the messages you want to archive.
3. Tap Archive.
When you search in Gmail, your results will include any messages that have been archived.
Or, you can find archived gmail messages by openning the label of "All mail".
The All mail label is added to any message. If a message has been archived, you can find it by opening the All mail label.
1. On your Android phone or tablet, open the Gmail app.
2. In the top left, tap Menu.
3. Tap All mail.
And all archived emails are included here.
Can I search only for archived emails in Gmail?
Yes, you can. In the search bar, type is:archived to filter out only archived emails. You can also combine this with specific keywords to narrow your search further.
What happens when I archive an email in Gmail?
When you archive an email in Gmail, it removes the email from your inbox but doesn’t delete it. The email is stored in the All Mail folder and remains searchable, so you can access it at any time.
Does archiving free up space in Gmail?
No, it doesn’t. Archiving emails doesn’t delete the files permanently and it still takes up the space of your total storage.
Conclusion
In conclusion, by accessing the “All Mail” label, you can quickly locate any archived message on computer, Android or iPhone easily. After that, you can view archived gmails in the inbox. However, if your gmails are deleted, simply moving into the inbox folder won’t help you recover the lost emails. And if you still want to restore the lost mails, you can try to use the powerful data recovery software – Aiseesoft Data Recovery. It is efficient and also simple-to-use, offering a free trial either.
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Forget Gmail password? How do I change my Gmail password? Learn how to change/reset Gmail password and Gmail password recovery here.
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How do I delete a Gmail account from my phone? Read this post, and you will find the answer.
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